ELECTRICAL TENDER PACKAGING TRAINING MODULE

This training module is designed to equip participants with the skills and knowledge required to compile professional and comprehensive tender packages for electrical projects. The focus is on preparing technical, commercial, and administrative documents that meet client requirements and industry standards, increasing the likelihood of successful tender outcomes.

Objectives

By the end of this training, participants will:

• Understand the key components of a complete tender package.
• Learn to compile and organize company documentation for tender submissions.
• Prepare essential technical deliverables such as project schedules, personnel resumes, and method statements.
• Develop detailed commercial proposals aligned with client requirements.
• Ensure compliance with Health, Safety, Environment (HSE), community, and security obligations.

Target Audience

• Tender Managers
• Electrical Engineers involved in project bidding
• Project Managers
• Commercial Officers
• Graduate Engineers aspiring to specialize in tender packaging

Training Duration

16 hours (8 sessions, 2 hours each).

Training Schedule

Session 1: Introduction to Tender Packaging

• Overview of the tendering process in electrical projects.
• Understanding tender requirements and evaluation criteria.
• Key components of a winning tender package.

Session 2: Company Document Compilation

• Preparing company profiles and organizational structure.
• Documenting past projects and relevant experience.
• Certificates and accreditations required for tender submission.
• Organizing and formatting documentation for professional presentation.

Session 3: Project Schedules (Level 1 & Level 2)

• Introduction to project scheduling concepts.
• Creating high-level schedules (Level 1) for tender submissions.
• Developing detailed schedules (Level 2) to demonstrate project planning capabilities.
• Practical exercise: Preparing a project schedule using scheduling tools.

Session 4: Technical Deliverables Compilation

• Preparing technical personnel resumes tailored to project requirements.
• Developing a comprehensive Project Execution Plan:
• Creating detailed Work Method Statements for electrical installations.
• Practical exercise: Drafting key technical deliverables.

Session 5: HSE, Community, and Security Plans

• Preparing Health, Safety, and Environment (HSE) plans in line with industry standards.
• Developing community engagement and social responsibility plans.
• Addressing security concerns specific to project sites.
• Practical exercise: Creating an integrated HSE and community plan.

Session 6: Commercial Documentation

• Preparing commercial proposals:
  • Bill of Quantities (BOQ).
  • Cost estimation and breakdown.
  • Payment schedules and terms.
• Strategies for pricing to remain competitive while ensuring profitability.
• Practical exercise: Preparing a sample BOQ and commercial proposal.

Session 7: Tender Submission Best Practices

• Reviewing tender documents for accuracy and completeness.
• Formatting and packaging tender submissions.
• Managing deadlines and submission processes.
• Avoiding common errors in tender packaging.

Session 8: Evaluation and Feedback

• Mock tender preparation: Participants prepare a complete tender package.
• Group presentations and peer review.
• Feedback from instructors on areas for improvement.

Training Deliverables

• Comprehensive training materials and templates for tender documents.
• Hands-on exercises based on real-world tender scenarios.
• Post-training support for tender packaging projects.

Investment

• Package Includes:
  • 16 hours of in-depth training.
  • Certification upon completion.
  • Continued post-training support.

Enhance your tender packaging expertise and gain a competitive edge in electrical project bidding! Enroll today to master the art of professional and impactful tender submissions.